When can I move in and out?
Exhibitors can move in Thursday 8-5 and Friday 8-1. Please note that you cannot drive in after 11:00am on Friday. The show begins at 3:00pm, so plan accordingly! Exhibitors can move in on Wednesday by appointment. Please call or email Courtney to set that up.
What is the payment schedule?
A 50% deposit is due to at the time booths are assigned, and the remaining 50% is due 30 days out from each individual show.
Is electricity included in the booth price?
In Fort Worth, electricity is provided. In San Antonio and Houston, electricity is NOT included in the booth price. The show decorator (Freeman) will send out exhibitor packets, and the paperwork you will need for ordering electrical will be included in that packet. Please call Courtney if you do not receive the packet.
Do exhibitors have to pay to park?
Both San Antonio and Houston venues provide a limited amount of parking passes for exhibitors. These are available on a first come, first serve basis. In Fort Worth, each booth will be provided one parking pass. Additional passes will be available to purchase from each venue on site.
Do I need approval to distribute samples or sell food at the shows?
In order to distribute samples and/or sell food at any of the shows, you will need to obtain permission from each venue and obtain a health permit in each city. Please refer to the information below.
Should I have received an exhibitor packet?
The show decorator (Freeman) emailed out exhibitor packets to all exhibitors with email addresses, and mailed it out to those that do not have email addresses. More often than not, these packets never make it to the exhibitors. If you didn't get yours, here they are in pdf form.
In these kits, you'll find more info about show set-up, and info for ordering electricity, phone lines, and more. These packets are big, so make sure you take the time to look through the whole thing!
If you have any additional questions, please contact Christina Martinez at (800) 800-3207, or by email firstname.lastname@example.org.